Introduction
Co-producing a digital course involves more than sharing ideas—it’s about building a seamless workflow between two or more collaborators, often working from different locations. Fortunately, in 2025, a wide range of tools makes this easier than ever.
From content creation and communication to project management and revenue sharing, using the right software can turn a complex process into a smooth, enjoyable collaboration. In this article, we’ll explore the essential tools you need to successfully co-produce and launch a digital course.
1. Project Management Tools
Organizing tasks and timelines is critical when working with a partner. Project management tools help you stay aligned and avoid missed deadlines.
Top Tools:
- Trello – Ideal for visual task boards and checklists
- Asana – Great for task assignment and project timelines
- ClickUp – Offers detailed project views, time tracking, and file sharing
- Notion – All-in-one platform for docs, calendars, wikis, and task tracking
Use them to:
- Create and assign tasks
- Set deadlines and track progress
- Share files and updates
- Keep communication focused on action
2. Communication and Collaboration Tools
Clear communication is the foundation of a strong co-production partnership. Use tools that support real-time and asynchronous interaction.
Top Tools:
- Slack – For instant team messaging and channels
- Zoom – For video meetings, brainstorming, and course recording
- Google Meet – A free alternative for high-quality video calls
- Loom – Great for quick video updates and feedback sharing
Pro tip: Schedule weekly video check-ins to review progress and clarify tasks.
3. File Sharing and Storage
A shared space to store all your course materials is essential. Keep everything organized and accessible to avoid losing key files.
Top Tools:
- Google Drive – Easy to use with excellent collaboration features
- Dropbox – Syncs well with desktop folders and teams
- OneDrive – Great for teams already using Microsoft tools
Organize your folders by:
- Scripts and text content
- Graphics and branding
- Video files and edits
- Contracts and agreements
4. Course Creation and Hosting Platforms
The platform you choose affects the entire student experience—and your collaboration workflow.
Top Platforms:
- Teachable – Simple interface, revenue sharing, multiple instructors
- Thinkific – Strong design customization, advanced integrations
- Kajabi – All-in-one business platform with marketing automation
- Podia – Easy setup and good for email marketing and webinars
Look for:
- Co-instructor support
- Built-in analytics
- Flexible design tools
- Integrated payment options
5. Design and Visual Content Tools
Design consistency is crucial in co-produced courses. Use tools that allow both partners to contribute and stay on brand.
Top Tools:
- Canva – Intuitive drag-and-drop design, perfect for slides and PDFs
- Figma – Advanced collaborative design tool, great for UI and infographics
- Adobe Creative Cloud – Professional suite for photo, video, and layout design
Create templates for:
- Course slides
- Promotional graphics
- Downloadable PDFs and workbooks
- Thumbnails and social media posts
6. Video Recording and Editing Tools
High-quality video content is a must for digital courses. Use reliable tools that match your skill level and budget.
Top Tools:
- Loom – For screen recordings and mini-lectures
- OBS Studio – Free and powerful for streaming and recording
- Camtasia – Beginner-friendly editing with interactive elements
- Adobe Premiere Pro – Industry-standard video editing software
Coordinate settings like resolution, audio levels, and file formats between partners to ensure consistency.
7. Writing and Collaboration Tools
Course scripts, emails, landing pages, and marketing copy all need writing tools that allow collaboration and commenting.
Top Tools:
- Google Docs – Best for live co-editing and feedback
- Grammarly – Improves writing quality and clarity
- Notion – Organize scripts, FAQs, and email sequences in one place
Enable suggestions and version history so changes are clear and reversible.
8. Payment and Revenue Tracking Tools
If you’re sharing profits, tracking payments clearly is essential to avoid misunderstandings.
Top Tools:
- Stripe – Popular for handling payments and automating payouts
- PayPal – Global payment system with easy split transfers
- Wise – Best for international revenue sharing
- Splitbee or Teachable’s revenue split – Track affiliate sales and revenue shares
Automate whenever possible to keep financial workflows transparent and accurate.
9. Email Marketing and Automation Tools
A solid email list is one of your best assets for promoting and selling your co-produced course.
Top Tools:
- ConvertKit – Great for creators and course funnels
- Mailchimp – Popular and easy for beginners
- MailerLite – Affordable, clean UI, and automation features
- Kajabi – All-in-one platform with built-in email automation
Coordinate your email strategy: welcome sequences, launch emails, follow-ups, and testimonials.
10. Survey and Feedback Tools
Feedback helps you improve your course—and it shows you care about student success.
Top Tools:
- Google Forms – Simple and effective
- Typeform – Beautiful, conversational surveys
- SurveyMonkey – Advanced analytics and logic branching
Use surveys for:
- Pre-course research
- Mid-course check-ins
- Post-course testimonials and reviews
Conclusion
Co-producing a digital course involves creativity, strategy, and coordination. With the right tools, you can streamline every stage—from planning to publishing—and deliver a seamless experience to your students and your team.
Choose tools that match your workflow and technical comfort level. Stay aligned with your co-producer. And invest time in setting up your digital workspace—it will save countless hours down the road.